Why do I need to complete Form D-254 requesting weekly wages when I have already submitted this information on the Employers Quarterly Wage and Contribution Report?

On the Contribution Report, wages are reported quarterly while payment is issued weekly, thus the employer’s weekly breakdown of wages earned from employment beginning on Sunday and ending on Saturday is critical to the case.  This detailed information will identify which weeks, if any, have been improperly paid and will allow the department to take action against those who have received improper payments for failure to report wages earned.  In such cases, the individual will be required to repay the benefits, and the chargeable employer’s account will be credited with its original charge percentage of the improperly paid dollar amount. 

Why do I get Form D-254 for wage verification if the person never worked for me?

This occurs when an employer submits an incorrect social security number on the quarterly wage report or when a social security number is transposed upon entry into the department’s wage file.  The form should be returned with an annotation making reference to the fact that the individual was never employed by that business.

On Form D-254 what does “Last day worked prior to this time period” mean? 

We are looking for separation information relative to the weeks indicated on the form.   If the claimant did not separate from employment during the weeks indicated, annotate “N/A”.  If you have further questions regarding proper completion of audit forms, please contact the Program Integrity Unit at 802-828-4333.

How do I complete Form D-254 if our workweek does not end on a Saturday?

For hourly employees, the most accurate way to do this is to indicate how many hours were worked during each of the days indicated on the form.  Once you have done this, you can usually multiply the number of hours by the hourly rate, considering any differentials or overtime rates.  When using this method, it is not uncommon for the form to have hours and gross wages indicated in each of the daily boxes.  For example:  5.5/$55 would translate into the person working 5.5 hours, (hourly rate of $10), resulting in total gross wages of $55.00.

What do I do with Form D-254 if the claimant didn’t work for us during the weeks in question?

Check the appropriate box on the form indicated claimant did not work during the weeks requested and return the form in the envelope provided to prevent future request for the wage information.