Reporting a newly hired worker – It’s the law!

New hire reporting has become mandatory in Vermont as of October 1, 1998. Employers can report new hire information to this department by supplying their Federal Employer Identification Number (FEIN), business name and address, the new employee's social security number, name and address, and the first date the worker actually began working.  New Hire information can be reported through our internet application, or by Mail/Fax to the following address:

Vermont Dept. of Labor

ATTN: New Hire Reporting

5 Green Mountain Drive, PO Box 488

Montpelier, Vt. 05601-0488

or FAX to: (802) 828-4286

General Information on New Hire Reporting Requirements provides pertinent information needed when reporting a new hire.

Employers who have 25 or more employees are strongly encouraged to use our internet application or Magnetic Tape or Diskette. Magnetic Media New Hire Reporting Specification will provide you necessary details for this type of reporting.  Other methods for reporting New Hire include: New Hire Reporting form C-61, W4 form completed by new employee, or you may create your own form ensuring that it includes the seven required data elements.  New Hire reports can also be faxed to 802-828-4286 or mail to:  Vermont Department of Labor, PO Box 488, Montpelier, VT  05601-0488.

More Information about the federal requirement for reporting new hire can be obtained by contacting the Office for Child Support, New Hire Customer Service at 1-800-786-3214 or email: empl@ocs.state.vt.us