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Vermont Internship Program Grants

2022 Grant Recipients Announced

The Department of Labor received a historic number of applications for this year’s round of grants – 68 organizations applied for $2.4 million dollars worth of support. This is an incredible testament to the work employers, schools and community organizations have done to expand internships as a work-based learning and training opportunity. With 26,000 fewer workers in the workforce since the pandemic, internships are a valuable talent pipeline more than ever before. There is no single solution to reverse our declining labor force, but the Department of Labor believes internships are a vital tool that we all can invest in to expand our labor force in a tangible way.

There were a lot of strong applications that made the selection and award process incredibly challenging. We were able to add an additional $50,000 to the award pool given the great demand for a total amount of $450,000.

If you are awarded grant funding, our team will reach out to you in the coming days to verify you are able to use the lesser amount (if applicable) and make necessary changes to your budget and scope of work to reflect the award amount. Because there were so many applications, many applicants receiving funds will not receive the full amount requested. We will publicly announce grant recipients once all compliance checks have been completed.

If you did not receive grant funding, our team will reach out to you in the coming weeks to explore different ways we can support you to meet your objectives outside of this funding stream.

With that, we are pleased to announce that the 2022 Vermont Internship Grant Program recipients are:

  • The Woodstock Inn (Woodstock) - $30,000
  • Sunrise Family Resource Center (Bennington) - $15,000
  • St. Michael’s College (Colchester) - $15,000
  • River Valley Technical Center (Springfield) - $35,000
  • PC Construction (South Burlington) - $25,000
  • Mack Molding (Arlington/Cavendish) - $25,000
  • Little Dippers (St. Johnsbury) - $15,000
  • Landmark College (Windham County) - $20,000
  • Husky Technologies (Milton) - $40,000
  • Fourbital Factory (Burlington) - $25,000
  • Community College of Vermont (Statewide) - $50,000
  • Chamber & Economic Development of the Rutland Region (Rutland County) - $40,000
  • Central Vermont Medical Center (Montpelier) - $25,000
  • Catamount Film (Caledonia County) - $25,000
  • Castleton University (Rutland County) - $40,000
  • Bethel Mills (Bethel) - $25,000

Again, thank you all for your interest in the 2022 Internship Grant Program and all the thoughtful response submitted. Any questions can be directed to labor.grants@vermont.gov. We appreciate your patience with response times as we are short-staffed too – and using a team approach to completing this granting process.

Congratulations to the winners!

Sincerely,

Sarah Buxton
State Director of Workforce Development
Vermont Department of Labor


 

2022 Grant Application Webinar Recording and FAQ 

 

I. Grant Funding Opportunity Description

The Vermont Department of Labor (VDOL) supports up-skilling and re-skilling opportunities for Vermont workers through workforce development activities aimed at strengthening and expanding the labor force in Vermont.

The Vermont Department of Labor’s Vermont Internship Program promotes internships by providing grants to organizations who support or connect Vermont employers with student-interns from regional career technical education centers or postsecondary educational institutions. Funding may be used to build or administer a new or existing internship program or to provide interns with need-based stipends during the internship.

This funding opportunity announcement describes the process for awarding $400,000 of Vermont Internship Program Funds through a competitive application process.

II. Award Information

Award Type and Amount: Grant awards will range from $10,000 to a maximum of $50,000. Applicants may not request more than $50,000. Factors that will support awarding a higher grant amount include:

  • The establishment of new internship opportunities with a Vermont employer,
  • The degree to which the employer, industry organization, philanthropic, or applicant is also funding costs such as program administration, intern stipends, job-related equipment or supplies, mentoring or coaching of employer or intern, or other employer incentives,
  • The number of interns relative to the size of the award requested,
  • Whether internships funded by this grant are structured to support the possibility of a job offer for the participant,
  • The use of innovative approaches in recruitment, selection, and support for interns that will result in serving more individuals with disabilities, limited English language proficiency, or who have otherwise been historically marginalized, and
  • Unique characteristics in the proposal that align with the state’s efforts to increase the labor force in high demand occupations.

Period of Performance: The standard period of performance for grants awarded under this funding opportunity is June 30, 2022, to June 30, 2023.

Reporting: Grantees will submit quarterly fiscal reports using a form supplied by the Department. Grantees will submit a programmatic performance report at within 30 days after the grant ends, including a closeout package. The Department of Labor will provide a form for the programmatic report which will include request to provide one or more testimonials by a participating intern and employer, in addition to the following data points:

  • Number of intern applications
  • Number of interns placed
  • Number of internships completed
  • Rate and total pay for each intern
  • Number of employers served
  • Number of permanent employment offers made by employer at completion of internship
  • Number of interns who received offers of employment (not made by hosting employer) before the end of the grant period
  • Demographic data including age, gender, and race of interns

III. Eligibility & Application Information

Eligible Applicants: Public and private entities are eligible to apply for this grant. Organizations must be in good standing with the state, be able to comply with all standard state provisions and assurances contained in “Attachment C: Standard State Provisions for Contracts and Grants” as revised 12/15/2017 and comply with the State of Vermont’s Agency of Administration Bulletin No. 5, Policy for Grant Issuance and Monitoring, located on the Agency’s website.  Additionally, all business entities receiving funds must have an active Vermont JobLink account.

Proposal Criteria: The Vermont Department of Labor is seeking proposals to support the creation and expansion of internship programs and opportunities at the postsecondary level and at the secondary level if the intern is enrolled at a career or technical education program. Grants will not be awarded to projects or proposals that replace or supplant existing positions with interns through the creation or expansion of internship opportunities.

Internship proposals funded through this grant opportunity must achieve the following aims:

  • Provide participants with paid work experiences with a Vermont employer for a minimum of 4 weeks,
  • Promote understanding and competency in occupation-specific or transferable skills required for success in the workplace through work-based experiences, and
  • Include employer involvement with the development of industry-specific practices for on-the-job training.

Project Narrative: Applicants must provide a narrative describing the following components of their proposal using the attached application form:

  • The process for recruiting and matching interns,
  • Access to additional supports for interns, including mentoring, stipends, support services, career counseling, occupation-related instruction, if applicable,
  • The scope of internship opportunities targeted, including any sector or geography-specific components,
  • The expected number of interns and employers served,
  • Any specific efforts that will be performed to promote equity, diversity, and inclusion in the recruitment, selection, and support for interns, and
  • Likelihood for work opportunities or continued employment with host employer post-internship.

Project Budget: Applicants must complete the budget and budget narrative using the forms provided. Grants are administered as reimbursement for actual costs. Grantees may ask for advanced funds for up to 90% of the award amount but must submit a complete and correct accounting of all funds prior to close-out. Equipment and construction costs are not permissible under this grant opportunity. Budget categories and descriptions are as follows:

Personnel: Salary costs for individuals employed by grantee. Does not include wages for interns.

List all staff positions by title including the roles and responsibilities.  State the annual salary of each person, the percentage of each person’s time devoted to the project, the amount of each person’s salary funded by the grant and the total personnel cost for the period of performance.

Fringe Benefits: Fringe Benefit costs for individuals included in Personnel cost above.

Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement, etc. If fringe costs are calculated as a percentage of personnel costs, please note the percentage used in addition to the dollar amount. 

Travel: Costs can be for grantee’s employees or for travel provided directly by grantee to participants. Travel stipends should be listed under “Other.”

Specify the purpose, number of staff traveling, mileage, per diem, estimated number of in-state and out-of-state trips and other costs for each type of travel.

Supplies: Supplies include all tangible personal property, including technology.

The detailed budget should identify categories of supplies (e.g., office supplies).  List the quantity and unit cost and total cost per item. No item may exceed $5,000 in value.

Contractual: Goods or services procured by contract.

For each proposed contract and subaward, specify the purpose, activities, and estimated cost.  Contracts are a legal instrument by which the grantee purchases tangible goods or services needed to carry out the project or program. No contract may exceed $5,000 and all contracts must include Attachment A from the grant agreement and must be approved by the Workforce Development Director before execution.

Other: Costs that are not covered in other categories.

List each item in sufficient detail for DOL to determine whether the costs are reasonable or allowable.  List item, such as stipends or incentives, not covered elsewhere.

Indirect: Costs that are not directly allocated.

VDOL prefers that grantees allocate all costs directly. When that isn’t possible, grantees are permitted to account for indirect costs, provided that they submit a currently approved indirect cost rate agreement issued by the federal government or the state of Vermont. The Department of Labor does not approve or issue these agreements directly. A copy of this agreement must be submitted with the application as Attachment D.

Application: Please use Attachments A, B, and C to complete and submit your application. Note: Attachment A must be submitted in the original Microsoft Word format.

Attachment A

  • Section 1: Basic Information
  • Section 2: Project Narrative
  • Section 3: Budget 
  • Section 4: Budget Narrative

Attachment B:

  • Attestation to understanding and agreement with grant terms

Attachment C:

  • Approved signatories.

Attachment D:

  • Current, approved indirect cost agreement (if applicable).

Application Process: Applicants shall submit a complete application period (Attachments A, B, and C) to labor.grants@vermont.gov by 4:00pm on June 9, 2022. Attachment A must be submitted in Microsoft Word format. Attachments B & C must be signed and submitted as a .pdf. Electronic signatures are accepted.

Questions: All questions related to the grant program or application may be submitted to labor.grants@vermont.gov by May 31, 2022 (4:00pm). Please reference 2022 Internship Grant in the subject of your email. We do not have the ability to answer questions via telephone or offer one on one technical assistance at this time. All questions submitted will be answered during a webinar on June 2, 2022 from 3:30pm-4:30pm. A recording of the webinar will be posted on labor.vermont.gov and an FAQ document will be available to reference following the webinar.

IV: Review & Selection

Application Review Process: The Department of Labor will consider applications using the selection criteria listed below. Applicants will be notified via email about their award status by June 15, 2022.

Selection Criteria: In addition to the proposal criteria listed in Section III above, proposals addressing the following aims will be favored:

  • Internship experience leads to an opportunity for permanent employment with intern employer,
  • Opportunities in health care, construction, manufacturing, hospitality, childcare, broadband, or EMS are targeted,
  • Program targets postsecondary participants who have an affiliation with Vermont and wish to become employed in Vermont,
  • Participants with potential barriers to future employment are provided additional support or consideration, and
  • Innovative ways to expand internship placements, including braiding of non-state or federal funds, special incentives offered by employers or third parties, or participant outreach.